Privacy Policy

1. Introduction

Welcome to SchoolOS. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our school management platform.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

• Student information: Names, dates of birth, contact details, academic records, attendance records
• Staff information: Names, contact details, employment records, qualifications
• Parent/Guardian information: Names, contact details, relationship to students
• Financial information: Payment records, fee structures, transaction history
• Account credentials: Email addresses, usernames, encrypted passwords

2.2 Automatically Collected Information

• Device information: IP address, browser type, operating system
• Usage data: Pages visited, features used, time spent on platform
• Location data: General geographic location based on IP address

3. How We Use Your Information

We use the collected information for:

• Providing and maintaining our school management services
• Managing student enrollment, attendance, and academic records
• Processing fee payments and financial transactions
• Facilitating communication between teachers, parents, and administrators
• Generating reports, analytics, and insights
• Sending important notifications and updates
• Improving our platform and developing new features
• Ensuring platform security and preventing fraud
• Complying with legal obligations and regulations

4. Data Security

We implement industry-standard security measures to protect your information:

• End-to-end encryption for sensitive data
• Secure SSL/TLS connections for all data transmission
• Regular security audits and vulnerability assessments
• Role-based access controls and authentication
• Regular data backups and disaster recovery procedures
• Compliance with international data protection standards

5. Data Sharing and Disclosure

We do not sell your personal information. We may share information with:

• Authorized school personnel: Teachers, administrators, and staff with legitimate educational interests
• Parents/Guardians: Information about their children's academic progress and activities
• Service providers: Third-party vendors who assist in operating our platform (payment processors, cloud hosting, etc.)
• Legal authorities: When required by law or to protect rights and safety

6. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Academic records are typically retained for 7 years after a student graduates or leaves the school, in accordance with Nigerian educational regulations.

7. Your Rights

You have the right to:

• Access your personal information
• Request correction of inaccurate information
• Request deletion of your information (subject to legal requirements)
• Object to processing of your information
• Request data portability
• Withdraw consent for certain processing activities

8. Children's Privacy

SchoolOS is designed for use in educational settings. We collect information about students as part of the educational record. Parents and guardians have the right to review, correct, and request deletion of their child's information, subject to school policies and legal requirements.

9. Cookies and Tracking

We use cookies and similar technologies to improve user experience, analyze usage patterns, and maintain session security. You can control cookie preferences through your browser settings.

10. International Data Transfers

Your data is stored on secure servers in Nigeria. If data is transferred internationally, we ensure appropriate safeguards are in place to protect your information.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on this page and updating the "Last updated" date.

12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, please contact us:

• Email: godsentpaulyerobiri@gmail.com
• Phone: +234 8160821253
• Address: Port Harcourt, Nigeria